Rule and regulations

Rule and regulations

R.1 DEFFINITION
For the purpose of interpretation, the following words and expressions shall have the meaning hereinafter stated

unless it shall be inconsistent with the relevant context.

(a) Radiations mans Radiation and other related fields of study.

(b) Association means the National Association for Applications of Radioisotopes and Radiation in Industry (NAARRI)

(d) Member means a member with voting right, unless specified otherwise.

(e) Chapter means a duly constituted chapter of the Association.

(f) Committee means the Executive Committee.

(g) Month means the Gregorian Calendar month.

(h) Year means financial year Ist April to 31st March.

(i) Term means period from Ist April to 31st March.

(j) A word implying only the singular number includes the plural.

R.2 REGISTERED OFFICE

The registered office of the Association shall be in Mumbai and until otherwise determined shall be situated

C/o Isotope Group, BARC, Mumbai- 400 085.

R.3 AIMS AND OBJECTIVES

The aims and objectives of the Association shall be as stated in the Memorandum of the association.

R.4 MEMBERSHIP

The membership of Association shall consist the following categories:-
Individual Life Members, Institutional Life Members, Honorary Members / Patron

QUALIFICATIONS

INDIVIDUAL LIFE MEMBERS : The membership of the Association shall be open to all persons who are;

(a) At least graduates or diploma in Engg. From recognized University or Board of Technical Education.

(b) Interested in or desirous of furthering the objectives of the Association and

radiation for a minimum period of 2 years. However, the right of admission to the association shall be at the

discretion of the Executive Committee.

HONORARY MEMBERS/PATRON : A Honorary member/Patron shall be a person of acknowledged eminence in

the domain covered by the Association and/or shall be one who has been recognized as a benefactor to the

Association and/or through services as an Officer or Member in the Association.

(a) Honorary Member s shall be nominated by at least twenty five members of the Society and the application for

the admission shall state the qualifications of the nominee and shall be presented to the Association's

            General Body in its annual meeting for their approval by majority vote.

        (b) Patrons shall be nominated by the members of the Executive Committee.

        (c) No more than three Honorary Member/Patron may be elected during one financial year.

        INSTITUTION LIFE MEMBERS :

        (a) Institution Life Members shall be educational or research institution, or corporate, Company or individual

interests possessing the desire to promote the welfare of the Association by contributing an established fee for

the purpose.
(b) Institution Life Members will have the privilege of designating 3 members with voting rights.

R.5. EXECUTIVE COMMITTEE:

1. The affairs of the Association shall be managed by the Executive Committee consisting of sixteen elected and five co-opted members. The Executive Committee members shall select the office bearers amongst themselves. The office bearers of the Association shall be a President, two Vice - Presidents, the secretary, two Joint Secretaries, Treasurer and a Joint Treasurer. The total strength of the Committee including the co-opted members shall not exceed 21 (twenty one). The co-opted members shall have the same rights and privileges as elected members. However not more than two of such co-opted members are eligible to be the office bearers of the Association.

2. The Executive Committee shall have the powers to appoint sub-committees and appoint members to serve in the sub-committees to assist it in its task. The life of the sub-committees shall be as determined by the Executive Committee.

3. A vacancy occurring in the Committee between the elections shall be filled by nominations by the Committee within one month of such occurrence.

4. The powers and functions of the Committee shall include:-

(a) to realise funds by way of subscriptions and raise donation, grants, gifts, consultation fees, publications, services

etc.

(b) to administer and control the General Fund of the Association i.e.

The balance in the General Fund from previous year subscription of embers received, all donations, grants etc.

made for specific activities of the Association, allocation made by the Board of Trustees out of the Trust Fund and

earnings made by the Association through the organization of exhibitions, conferences, publications and any legal

permitted activity.

(d) to enroll members,

(e) to prepare the annual statements of accounts and the annual report on the working of the Association,

(f) generally to undertake activities which are in conformity with purpose and objectives of the Association and

conductive to the achievement of the aims of the Association.

(g) to enter into collaboration with and/or membership of any similar originations to achieve and to further the

objectives of the Association on a reciprocal basis.

(h) to hold General Body meeting and scientific meetings at the appropriate time and place as determined by the

Committee

(i) to acquire, sell, mortgage, change or otherwise dispose of or deal with al or any movable property of the

Association for promoting the aims and objectives of the Association. The members of the Committee or of duly

appointed sub committees and panels shall not be held liable in respect of any act done in good faith.

R.6 THE GENERAL BODY

The General Body shall function as the supreme body of the Association. The General Body shall consist f al the members of the Association with voting rights. Each member of the General Body shall have one vote. The General Body shall meet to –

(a) Examine and adopt reports and recommendations of the executive committee,

(b) Examine and adopt audited accounts,

The General Body will meet at least once a year transact business in accordance with the aims and objective of the Association.

The Secretary of the Association shall convene the meeting with not less than 15 days notice and circulate the agenda prior to the convening of the General Body Meeting. The President or in his absence of the Vice-Presidents of the Association shall conduct the proceedings of the General Body Meeting.

The quorum for a General Body Meeting shall be 10 per cent of the total members or 50 members which ever is less. If there is no quorum the meeting shall be adjourned for at least 30 minutes and at the adjourned meeting the business of the original shall be conducted and no quorum will be necessary.

A special General Body meeting may be summoned by the Executive Committee or at the request in writing from one fifth of the members or 50 members, whichever is higher.

The President shall have a casting vote to which t he President shall exercise in the event of a tie.

R. 7 OFFICE BEARERS

The office bearers of the Association shall be the President, two Vice-Presidents, the Secretary, two Joint Secretaries, Treasurer and Joint Treasurer.

Al l office bearers except the President are eligible for re-election. The term of office of each office bearer shall be two years. The President shall serve a period of two years in the executive committee and at the expiry of is term of 2 years as the President of the Association, he shall assume the Chairmanship of the Board of Trustees with no further reference to the General Body.

R.8. RESPONSIBILITIES OF OFFICE BEARERS

The responsibilities of the office bearers shall include:

a) President: The President shall chair all meetings of Association and shall act as the Chairman of Executive

Committee. Whenever necessary the President may delegate his powers to the Vice-President.

b) Vice-President: The Vice-President shall assist the President in all matters of the Association and in the absence

of the President one of the two Vice-Presidents shall perform the duties of the President.

c) Secretary: The Secretary – (i) will be in charge of all correspondence and records of the Association, (ii) will

convene all meetings of the Executive Committee and the Association with the previous concurrence of the

President and maintain the minutes, (iii) will executive the directives of the Committee and the General Body and be

the ex-officio member of all subcommittees of the Association. (iv) he also shall attend all the meetings of the

Board of Trustees and shall function as the Secretary to the Board of Trustees.

d) Joint Secretaries: The Joint Secretaries shall assist the Secretary in all matters of the Association and in the

absence of the Secretary one of the two Joint Secretaries shall perform the functions of the Secretary.

e) Treasurer: The Treasurer shall – I) keep and maintain all accounts of the Association, (ii) accept money and issue

receipts on behalf of the Association, (iii) prepare and submit quarterly and annual budget and financial statement

to the committee.

f) Joint Treasurer: Joint Treasurer shall help the Treasurer in all financial matters. The Secretary, Treasurer and Joint

Treasurer shall be from the Head Quarters.

When there are more than one office bearers for the same post the order of precedence in which they will act shall be determined by the Executive Committee.

An office bearer or any other member of the Association shall not receive directly or indirectly any salary, compensation or emoluments from the Association unless authorized by the Committee.

R.9 CHAPTERS

The Committee may approve, subject to the final authorization by the General Body, the establishment of a Chapter of the Association for a city or town in response to request addressed to the Association in order to promote the aims and objectives of the Association. Such request shall be signed by at least ten members of the association with voting rights, at the time of proposal not less than six of whom shall be normally residing in or employed within the geographical limits proposed for the Chapter. A Chapter shall have at least 25 members.
Each Chapter shall be managed by a Chapter Committee constituted on the pattern of the Executive Committee of the Association.

Only eligible members of the Association shall hold office in such a Chapter Committee.

After the sanction is accorded by the Executive Committee of the Association, the Chapter Committee shall maintain liaison with the Executive Committee through the Secretary of the Association.
The Chapter Committee shall deposit in the trust fund of the Association – a) the admission fees of all members, the lump sum subscription paid by the members on a non-recurring basis, c) any donations, grants etc. except those made for specified activities of the Chapter, and d) five percent of the net income of the Chapter after close of the financial year.
The Board of Trustees of the Executive Committee, as the case may be, may allocate on annual basis, funds out of the trust fund or the General Fund for support of the Chapter. Such allocation shall be strictly in proportion to the cumulative contributions of the Chapter to the Trust Fund or the General Fund of the Association.
Within above Provisions and the charter of agreement, the Chapter Committee shall be entitled to build up its general fund up to a total of Rs. 10,000/-. Any amount in excess of Rs. 10,000/- in the General Fund of the Chapter, after the end of such financial year be transferred, to the Trust Fund of the Association and shall come towards annual allocation of the funds made by the Board of Trustees with effect from the year following the financial year in which the said transfer is effected.

R.10 ELECTIONS AND NOMINATIONS

The procedure to elect the sixteen members of the Executive Committee shall be as follows:

a) The Executive Committee shall appoint a Returning Officer from amongst the member, who are themselves not

members of the Committee or seeking election to the Committee.

b) Nominations for the Committee Members shall be made over the signature of at least three members with voting

rights.

c) Written consent of the member being nominated shall be obtained for all nominations.

The Returning Officer after scrutinizing the nominations shall arrange to mail to all eligible voters, ballots listing the names of all candidates for the elections to the Executive Committee with appropriate instructions. The elections to the Executive Committee with appropriate instructions. The election procedure shall be completed before 31^st March.

The Returning Officer shall after the receipt of the ballots check and cunt the votes in the presence of the Executive Committee Members (at least three members present) and make the results available to all members of the Association.

Elections shall be decided by the number of votes poled by the candidates, the tie vote being decided by a chance procedure if the need arises.

If no valid nominations or insufficient valid nominations are received for the various offices by the deadline set for receiving nominations, the Executive Committee will have the responsibility to make appropriate nominations in which case the Committee shall inform all the members accordingly and put it up to the General Body for ratification within a year.

Elections of the office bearers of a Chapter shall be held in conformity with the election rules of the Association. Election shall be held once in two years and the results shall be communicated to the Secretary.

R.11 MEETINGS

The Association shall hold General Body Meetings and scientific meetings at the appropriate time and place as determined by the Committee.

Meeting shall be conducted in accordance with normal parliamentary procedure.

R.12 ACCOUNTS

All funds and properties of the Association shall be managed by the Executive Committee and the money shall be deposited in one or more account with a Nationalized/Scheduled Bank approved by the Committee.

Cheques shall be signed by any two office bearers consisting of President/Secretary and Treasurer/Jt.Tresurer.

The accounts of the Association shall be audited annually by the auditors appointed by the Committee.

R.13. DISSOLUTION OF THE ASSOCIATION

Upon request in writing by half of the members of the Association, the Committee shall convene a General Body meeting. The dissolution can be ratified only by 3/5^th majority of the total votes (direct or proxy).

R.14. ADMISSION AND REMOVAL

    1. Application for admission to the membership of the Association shall be made to the General Secretary in the prescribed form, on which one member who is eligible to vote shall indicate his support of the application. The General Secretary shall be autorised
to accept the application subject to approval by the Committee. In case of doubt, he shall place the matter before the Committee for consideration.

    2. The Committee shall decide upon the total number of the members from time to time.

    3. The name of any member, in all categories, whose conduct has been found to be against the interest of the Association shall be removed from the rolls after giving an opportunity to be heard and after resolution to this effect has been passed by at least two third majority of the Committee, for such time as the Committee deems necessary.

    4. A member in any category, of the Association ceases to a member (a) on death, (b) registration, and (c) as provided in R14.3

R.15. MEMBERSHIP FEE

    The membership fee shall be as follows:-

Category of Membership                                                 Fee Rs.

A) Individual Life Member                                                2000/-

B) Institutional Life Member                                              10,000/-

R.16. EXPENDITURE

    The Secretary shall have the power to incur day - today expenditure up to an amount fixed by the Committee on each item subject to the availability of funds under the relevant head in the budget.

R.17 BOARD OF TRUSTEES

1.    There shall be a Board of Trustees for the Association consisting of - a) the Chairman of the Board, who shall be the out-going President of the Association (except in the first instance when he will be elected by the General Body, and (b) four members to be nominated by the Executive Committee as Trustees with their written consent and ratified by the General Body.

    Chairman Board of Trustees shall be from head Quarters. In the event of non availability of the Chairman at Head Quarter for a period of more than six months due to transfer of residence, retirement, assignment out of H.Q. etc., the Executive Committee shall have the power to nominate alternate Chairman in his place.

    President of the Association shall also be a member, Board of Trustees. The total number of trustees including the President shall not exceed six.

Secretary and Treasurer shall be Ex-officio members of the Board of Trustees.

2. The Board of Trustees shall control all immovable property and the trust fund of the Association as herein defined

3. The term of the Board of Trustees shall be two years. Powers and functions of the Board of Trustees shall be as defined in the Bombay Public Trustee Act 1960.

4. The Trust Fund shall consist of –

a) all donations except those made for specific activities of the association.

b) All membership fee paid by members (both individual and institution) on non-recurring basis.

c) Five per cent of the net income after the end of each financial year which shall be transferred to the Trust Fund.

5. During each financial year the Board of Trustees shall allocated towards expenditure by the Executive Committee, the income arising out of the investment of the application of the Trust Fund.

R. 18 AMENDING THE RULES & REGULATIONS

The Executive Committee shall have the power to add, amend and/or repel these rules and regulations by at least a two thirds vote provided that at least by sixty days before the proposal is voted upon by the committee, it shall have arranged to post the information to all members of the Association.

R.19 COMMON SEAL

The Executive Committee shall provide a common seal of the Association and make rules for safe custody and use thereof. The seal shall never be used except by the authority of the executive committee previously given. Every instrument to which this seal is affixed shall be signed by the President (and in his absence by the Vice-President) and every such instrument shall also be signed by the General Secretary of some other person authorized by the Executive Committee.

R.20. GENERAL

All the provisions of the Societies Registration Act XXI of 1860 will apply to the Association.

Name Complete Address Signature

Shri K. Krishnamurthy Head, Radiation Tech.

& Industrial Applications Sd/-

Section, Isotope Group

BARC, Mumbai – 85.

Shri A.C. Eapen Isotope Group, BARC Sd/-

Mumbai-85.

Shri M.V. Rao Isotope Group, BARC, Sd/-

Mumbai-85.